nthba.org

Officer Tasks
 

• President
  • Start of Term
    • Determine goals for the upcoming year
  • Monthly
    • Write an article for the newsletter
    • Select and reserve meeting space for the Officer and Club meetings
    • Set the agenda for the officer meetings
    • Preside over the Officer meetings
    • Preside over the Club meetings
  • Annually
    • Preside over the annual meeting (Christmas party)
    • Report on the work of the Club
    • Ensure that certifications are maintained
• 1st Vice President (Competitions)
  • Start of Term
    • Set the schedule for the Club Only Competition
  • Monthly
    • Write an article for the newsletter
    • Coordinate packing parties and notify members of upcoming competitions (as needed)
    • Fill in for the President if he/she is unable to attend a meeting (as needed)
  • Quarterly
    • Coordinate Club Only Competitions
  • Annually
    • Present the Brewer Royale Award at the Christmas party
• 2nd Vice President (Social)
  • Start of Term
    • Schedule Brewdays
    • Schedule Club parties
      • Spring
      • Summer
      • Oktoberfest
      • Christmas
  • Monthly
    • Write an article for the newsletter
    • Ensure needed party supplies are delivered to Brewdays
  • Quarterly
    • Ensure needed party supplies are delivered to Club parties
  • Secretary
    • Daily As Needed
      • Send communications to the Club members
  • Monthly
    • Compile and distribute the newsletter to members no later than the 1st Tuesday of each month
    • Take and report minutes of each officer’s meeting
• Treasurer
  • Daily/Weekly
    • Respond to member questions regarding Club finances immediately if possible but no longer than within 7 days
    • Deposit monies into the Club account at least every 14 days
    • Pay Club obligations within 7 days of receipt of proper documentation
    • Manage the Club membership by:
      • Picking up completed membership forms from the homebrew stores
      • Ensuring homebrew stores are stocked with membership cards and applications
      • Ensuring membership cards and applications are available at all Club events
      • Update the membership database with new members, dropped members and email corrections
  • Monthly
    • Reconcile the Club checking account
    • Provide in the monthly newsletter, a status of the Club finances to include:
      • Beginning checking balance
      • Ending checking balance
      • Update of membership count
    • Post financial reports to the club web site
    • Obtain raffle items for the Club meetings not to exceed a limit set by the Board
  • Annually
    • Complete and submit IRS form 990 no later than April 30
  • End of Term
    • Transfer checking account signatory responsibilities to the new President and Treasurer
• Past President
  • Monthly
    • Attend Officer meetings and vote when a tie needs to be broken
    • As Needed
    • Serve as an advisor to the Board
  • End of Term
    • Preside over the first Officer meeting of the year until a new President is selected
• IT Director (Appointed)
  • As needed
    • Maintain the Club web site by posting notices and documents
    • Maintain other Club information services (Facebook, Twitter, etc.)
  • Annually
    • Ensure the Club domains (www.nthba.org and www.limbocomp.org) are maintained
• Minister of Education (Appointed)
  • Monthly
    • Coordinate education opportunities for the Club