Officer Tasks
- President
- Start of Term
- Determine goals for the upcoming year
- Monthly
- Write an article for the newsletter
- Select and reserve meeting space for the Officer and Club meetings
- Set the agenda for the officer meetings
- Preside over the Officer meetings
- Preside over the Club meetings
- Annually
- Preside over the annual meeting (Christmas party)
- Report on the work of the Club
- Ensure that certifications are maintained
- Start of Term
- 1st Vice President (Competitions)
- Start of Term
- Set the schedule for the Club Only Competition
- Monthly
- Write an article for the newsletter
- Coordinate packing parties and notify members of upcoming competitions (as needed)
- Fill in for the President if he/she is unable to attend a meeting (as needed)
- Quarterly
- Coordinate Club Only Competitions
- Annually
- Present the Brewer Royale Award at the Christmas party
- Start of Term
- 2nd Vice President (Social)
- Start of Term
- Schedule Brewdays
- Schedule Club parties
- Spring
- Summer
- Oktoberfest
- Christmas
- Monthly
- Write an article for the newsletter
- Ensure needed party supplies are delivered to Brewdays
- Quarterly
- Ensure needed party supplies are delivered to Club parties
- Secretary
- Daily As Needed
- Send communications to the Club members
- Daily As Needed
- Monthly
- Compile and distribute the newsletter to members no later than the 1st Tuesday of each month
- Take and report minutes of each officer’s meeting
- Start of Term
- Treasurer
- Daily/Weekly
- Respond to member questions regarding Club finances immediately if possible but no longer than within 7 days
- Deposit monies into the Club account at least every 14 days
- Pay Club obligations within 7 days of receipt of proper documentation
- Manage the Club membership by:
- Picking up completed membership forms from the homebrew stores
- Ensuring homebrew stores are stocked with membership cards and applications
- Ensuring membership cards and applications are available at all Club events
- Update the membership database with new members, dropped members and email corrections
- Monthly
- Reconcile the Club checking account
- Provide in the monthly newsletter, a status of the Club finances to include:
- Beginning checking balance
- Ending checking balance
- Update of membership count
- Post financial reports to the club web site
- Obtain raffle items for the Club meetings not to exceed a limit set by the Board
- Annually
- Complete and submit IRS form 990 no later than April 30
- End of Term
- Transfer checking account signatory responsibilities to the new President and Treasurer
- Daily/Weekly
- Past President
- Monthly
- Attend Officer meetings and vote when a tie needs to be broken
- As Needed
- Serve as an advisor to the Board
- End of Term
- Preside over the first Officer meeting of the year until a new President is selected
- Monthly
- IT Director (Appointed)
- As needed
- Maintain the Club web site by posting notices and documents
- Maintain other Club information services (Facebook, Twitter, etc.)
- Annually
- Ensure the Club domains (www.nthba.org and www.limbocomp.org) are maintained
- As needed
- Minister of Education (Appointed)
- Monthly
- Coordinate education opportunities for the Club
- Monthly